Alpha Rae

  • Legal Administrative Assistant/Legal Assistant (61629)

    Job Locations US-IN-Indianapolis
    Posted Date 5 months ago(4/26/2019 11:27 AM)
    ID
    2019-3459
    # of Openings
    1
    Category
    Administrative/Clerical
    Length of Assignment
    6+ Months
    Working Hours
    8:00AM- 4:30PM
    Pay Rate
    DOE
    Area of City
    Downtown Indianapolis 46204
  • Responsibilities

    • Organize and maintain case/legal files for the agency;
    • Create and maintain docket for all unfair, impasse, and representation cases;
    • Maintain follow-up/reminder systems to ensure timely completion of projects; maintain calendars for agency and staff in Outlook; schedule related appointments;
    • Maintain and keep up-to-date files of ad hoc personnel, including communicating with ad hoc personnel regarding necessary paperwork, compensation and reimbursement policies, case files, etc.;
    • Communicate with the public, parties, ad hocs, and staff regarding cases;
    • Review all written materials for format, punctuation, spelling, and other grammatical errors;
    • Assist with any conferences;
    • Prepare records and pertinent documents related to case appeals;
    • Prepare official records, case documents, and case proceedings for the agency;
    • Track and log all final orders of the Board;
    • Correspond with online research services to provide copies of final orders of the Board;
    • Provide guidance and support to ad hoc personnel, contractors, temporary staff, and interns;
    • Provide confidential support and assistance to the legal department staff;
    • Provide excellent customer service;
    • Provide general administrative assistance, including, but not limited to:
    • welcoming and announcing visitors
    • answering and directing phone calls
    • opening, sorting, and distributing incoming mail; preparing outgoing mail
    • assisting staff with general administrative documents
    • scheduling rooms, preparing/posting meeting notices and agendas, preparing and binding necessary documents for review for Board meetings;
    • Periodically lift/carry/move objects/boxes weighing up to 20 pounds
    • Stoop and/or bend to perform light filing tasks
    • Perform other duties as assigned
    •  

    Qualifications

     

    • At least three years’ experience as a case manager, case administrator, or paralegal preferred.

    • Administrative Skills: Performs a variety of responsible and confidential office, clerical and professional administrative duties, including, but not limited to, drafting simple notices and orders, and effectively proof reading legal and other documents.
    • Analytical Skills: Visualizes, articulates and solves a variety of problems and concepts and makes appropriate decisions based on available information.
    • Attention to Detail: Ensures agency work and information are complete and accurate.
    • Communication Skills: Listens, writes, and speaks effectively, and positively relates and interacts with co-workers and others.
    • Use of Technology: Uses technology where appropriate or required to improve efficiency and transparency of the agency, including, but not limited to, ability to proficiently use word processing and spreadsheet programs.
    • Dependability: Consistently adheres to operational standards, ensures smooth operations and positive customer experiences, builds a productive workplace, and is reliable.
    • Independence: Works with little or no supervision.
    • Planning and Organizing: Systematically develops, plans, prioritizes, organizes and manages resources in order to accomplish business goals within a specific time period.
    • Research Skills: Searches, finds, and evaluates information sources.
    • Time Management: Manage time effectively while accomplishing tasks and projects.
    • Willingness to Learn: Willing to learn new skills or techniques to meet the demanding changes of job duties and responsibilities.
    • Confidentiality: Full and complete knowledge and understanding that highly sensitive, private and confidential data requires handling with the utmost discretion.

    Options

    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed