Alpha Rae

  • Administrative Assistant 3 (57083)

    Job Locations US-IN-Indianapolis
    Posted Date 2 months ago(10/23/2018 12:48 PM)
    ID
    2018-3113
    # of Openings
    2
    Category
    Administrative/Clerical
    Length of Assignment
    6+ Months
    Working Hours
    M-F 8:00AM-4:30PM
    Pay Rate
    DOE
    Area of City
    Downtown Indianapolis (46204)
  • Overview

     

     

    Responsibilities

    • Review projects submissions for proper information.
    • Evaluate fees schedule and answer questions about fees.
    • Process and answer customer questions about certification and possible exemptions.
    • Inputs data for the issuance of receipts.
    • Acting as the supply clerk; responisble for tracking and ordering supplies as needed.
    • Answer incoming telephone calls for Division as well as overflow calls for the office. Forward calls or messages to appropriate person.
    • Answers call with appropriate salutation; maintains composure and professional demeanor; knows limits of authority.
    • Works with division staff, finance staff, or customers to get corrections made, assist with issues regarding accounts receivable, mail or supply orders.
    • Instructs and assists clerk-typists (filing specialists) in the use of the computer system, including web-filings. Written instructions for computer use, including web-filing, shall be maintained and clerk-typists are advised on use and revisions to procedures.
    • Performs word processing for correspondence orders memos reports etc.

    Qualifications

    • Excellent communication skills, both written and oral, essential.

    • Must be proficient in Windows-based computer programs to include Microsoft Word and Microsoft Excel, and  possess accurate typing skills.

    • Must possess knowledge of the principles, practices, theories and terminiology of budgeting and financial management, as well as state government and federal goverment accounting and procurement processes.

    • Ability to analyze and interpret financial data and reports and to plan, organize, review and supervise the work of subordinates.

    • Knowledge of state and federal regulations regarding grants and fiscal management of federal revenue.

    • Experience in the management of federal and state grant funds is preferred but not required.

    • Must be self-motivated and exercise a considerable degree of discretion.

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