Alpha Rae

  • Executive Secretary (2900/3110)

    Job Locations US-OH-Columbus
    Posted Date 4 months ago(6/28/2018 11:08 AM)
    ID
    2018-2880
    # of Openings
    1
    Category
    Administrative/Clerical
    Length of Assignment
    Thru 6/24/2019
    Working Hours
    Monday - Friday can set a schedule between hours of 6am - 6pm
    Pay Rate
    DOE
    Area of City
    43223
  • Overview

    Major Job Duties/Experience

    • Request and download data from third party web interface
    • Run query in GQL model to export data (plus)
    • Working knowledge of Excel and ability to run macros to create reports
    • Ability to understand data sets and find inconsistencies
    • Reading maps and GIS tools (plus)
    • Experience with Microsoft Power Point and Word to develop reports
    • Good time management and ability to schedule tasks efficiently
    • Familiarity with SharePoint to publish reports internally & externally (plus)

    Responsibilities

    (These duties are illustrative only. Incumbents may perform some or all of these duties or other job-related duties as assigned.)

    • Performs non-routine administrative tasks (i.e., independently formulates decisions &/or judgments involving non-legal interpretation of policies & procedures as they would apply to given situation to resolve problems, prepare correspondence &/or reports or to carry out other assignments) (e.g., responds to correspondence; reviews & summarizes fiscal &/or operational &/or personnel reports; represents supervisor at meetings or conferences with other agencies; researches & prepares data for budget inclusion; assists in writing budget justification; monitors spending & maintains fiscal records; performs personnel functions such as screening job applicants in face to face interviews; communicates decisions, directives &/or assignments to appropriate staff; represents division or agency on inter-divisional task forces or committees; reviews & summarizes reports on operations &/or fiscal &/or personnel activities; organizes conferences; coordinates acquisition & maintenance of office machines such as telephones &/or copier &/or telecopier &/or computers &/or typing equipment).
    • Performs secretarial tasks (e.g., prepares confidential correspondence &/or reports; maintains confidential files; maintains calendar &/or makes travel arrangements for supervisor; takes & transcribes dictation &/or minutes of meetings; prepares payroll reports &/or timesheets); handles sensitive telephone calls; channels calls to appropriate parties for response.
    • Performs clerical tasks (e.g., receives, opens, logs, distributes incoming mail; answers phone & screens calls; greets & directs visitors; maintains inventory of general office supplies & orders as needed; maintains files & retrieves information); prepares routine forms; prepares records retention & disposal schedules & arranges record transfers. 

    Qualifications

     

    • Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college (Or 18 mos. exp. or 18 mos. trg. in secretarial/administrative professional field; Or 6 mos. exp. as Administrative Professional)
    • Knowledge of English grammar & composition; arithmetic that includes addition, subtraction, multiplication & division; records management; business communications; administrative practices & procedures*; general office practices & procedures; agency-specific office practices & procedures*; budgeting*; government structure & process*
    • Skill in keyboarding; business office software applications (e.g., Microsoft Office); operation of personal computer & office machines (e.g., transcribing equipment, calculators).
    • Ability to deal with problems involving several variables within familiar context; apply principles to solve practical, everyday problems; interpret instructions in written or oral form; write routine business letters following standard procedures; compose directives, memos & other publications; complete routine forms or records; make appointments; arrange items in numerical or alphabetical order; move fingers easily to perform manual functions; assess questions & provide appropriate information or referral.
    • Other duties as assigned.

    (*) Developed after employment.

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