Alpha Rae

  • Administrative Assistant 2 (54359)

    Job Locations US-IN-Indianapolis
    Posted Date 4 weeks ago(6/21/2018 1:54 PM)
    ID
    2018-2868
    # of Openings
    1
    Category
    Administrative/Clerical
    Length of Assignment
    6+ Months (Potential Temp to Perm)
    Working Hours
    8:00AM - 4:30PM
    Pay Rate
    DOE
    Area of City
    Downtown Indianapolis
  • Overview

    To provide administrative support.  Duties include calendar maintenance, greet appointment arrivals, serve as a liaison with other divisions of day-to-day administrative and operational needs, maintain confidentiality, answering telephone calls and directing calls to the proper area for assistance or provide assistance as able, taking complete messages, filing make travel arrangements; both in-state and out-of-state, purchasing supplies, oversees retention schedule.  

    Responsibilities

    Description of Duties:

    • Schedule meetings in Outlook - 50%
    • Create Power point presentations - 15%
    • Word, typing, creating presentation packets - 35%

    Qualifications

    • Four year college degree or four plus years as an Executive Assistant in Administration
    • Working knowledge of office management
    • Organizational skills
    • Knowledge of other state agencies
    • Ability to coordinate the management of the office
    • Ability to assist the executive assistant to the Commissioner
    • Ability to communicate verbally and in writing
    • Maintain good working relationships 
    • Problem solve for direct reports, if applicable 
    • Ability to use MS Word, Excel, Outlook and other computer programs as needed
    • Requires ability to lift and carry file boxes, paper weighing up to 20 pounds
    • Must be able to sit for long periods of time and work on computer

     

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