Incumbent is responsible for activities related to contracts for purchase of services, materials, and products.
Reviews contract documents, bids, proposals and agreements for acceptability of items to specifications
Prepares documents for signature approval, which includes developing Financial Attachment 1 and other standard documents.
Assures all contracts meet established quality levels and conforms to requirements
Evaluates and monitors contract performance to determine need for amendments or extension and compliance with contractual obligations, procedures, regulations, and standards.
Gathers and analyzes data, prepares data summarizes, reports findings, interprets results and/or makes recommendations regarding contract compliance/performance reviews.
Consults and educates each contract owner in the program areas on current state contracting processes and the use of the necessary required forms needed to produce an accurate on time contractual document.
Creates Requisitions and Purchase Orders for each contract and updates Purchase Orders as requested by the Budget Analyst.
Establishes effective communication of contract status to DCS program area.
Provides professional, timely, and effective customer service to contract related internal and external customers.
Updates contract management tracking sheets and includes updating information in Kid Traks, Encompass and SCM..
Writes or drafts correspondence, reports, documents, and/or other written materials.
Other duties as assigned.
Extensive knowledge of state procurement and contracting procedures, policies and regulations.
Extensive knowledge of source materials and references, including Federal and State laws governing various agency programs and contracts.
Thorough knowledge of Kid Traks and PeopleSoft systems needed to develop, maintain/track Contracts.
Broad knowledge of divisional objectives, programs, operations and procedures; and agency programs areas.
Maintain broad knowledge of upcoming initiatives and amendments well in advance of execution.
Working knowledge of the Contract Management System (SCM)
Working knowledge of accounting and budget principles.
Ability to work in a team environment.
Ability to comprehend, analyze, interpret, and correlate very technical material and make recommendations on contract specifications.
Ability to develop and implement new principles and policies and discern any far-reaching implication regarding contract s or vendors.
Ability to maintain effective working relationships with co-workers, others in the division, agency, vendors, service providers, and others in the public.
Ability to understand program requirements/service standards for contracts.
Understanding of principles, theories and practices of program audits.
Ability to research methods, techniques, and/or sources of information.
Knowledge of contractual compliance issues.
Ability to use logic to analyze or identify underlying principles, reasons, or facts associated with information or data to draw conclusions.
Ability to find, gather and collect information or data and evaluate information against a set of standards.
Ability to communicate information and ideas clearly and concisely.
Travel may be required while performing contract audits.