Alpha Rae

  • Administrative Assistant 4/Legal Assistant (52230)

    Job Locations US-IN-Tell City
    Posted Date 8 months ago(3/13/2018 1:15 PM)
    ID
    2018-2696
    # of Openings
    1
    Category
    Administrative/Clerical
    Length of Assignment
    6+ Months
    Working Hours
    8:00AM- 4:30PM
    Pay Rate
    DOE
    Area of City
    47586
  • Overview

    Incumbent provides legal administrative and clerical support services to local office staff attorney(s).

    Responsibilities

    • Maintains a variety of legal files, updates case files as new material is collected, ensures that information is kept organized and that all necessary case documentation is contained therein;
    • Prepares routine legal and court documents, such as pleadings, motions and discoveries;
    • Schedules hearing dates and sites, communicating directly with involved parties;
    • Obtains required reports and case documents from clients;
    • Receives and responds to routine requests for subpoenas and other pre-hearing documents by directing the preparation and processing of requested documents;
    • Receives and responds to routine inquiries from attorneys regarding current hearings;
    • Provides clerical assistance at depositions and hearings by taking notes, providing follow-up questions to attorneys and keeping track of documents;
    • Maintain legal files and case information;
    • Communicates with agency staff for the purposes of coordinating case, trial, and/or hearing information;
    • May travel to hearings sites to set up site, materials and/or equipment;
    • Performs other administrative tasks for section/division;
    • May supervise clerical staff, ensuring that routine mailings such as notices of pre-hearing conferences, continuances, etc., are accomplished in a timely fashion;
    • Performs other related duties as required. 

    Qualifications

     

    • Knowledge of clerical procedures involved in the gathering and compiling of statistical data or the preparation of reports;
    • Knowledge and/or experience in private law firm or public law office;
    • Knowledge of legal terminology and documentation;
    • Knowledge of the format of legal documents;
    • Knowledge of court filing and appeals procedures;
    • General knowledge of legal procedures pertaining to the field of child welfare;
    • Working knowledge of DCS programs, policies and procedures;
    • Ability to organize caseloads and work to set priorities in order to meet the case and client needs;
    • Ability to maintain confidentiality;
    • Ability to draft and develop routine forms, legal documents and correspondence;
    • Working knowledge of computer software systems and data entry procedures;
    • Ability to communicate effectively in writing or verbally;
    • Ability to use tact and empathy in dealing with clients and local office visitors and answering telephone calls;
    • Proficient in English grammar and composition.

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