Alpha Rae

  • Administrative Assistant 5 (51291)

    Job Locations US-IN-West Lafayette
    Posted Date 2 months ago(2/8/2018 9:52 AM)
    ID
    2018-2607
    # of Openings
    0
    Category
    Administrative/Clerical
    Length of Assignment
    Thru 5/18/18
    Working Hours
    M-F 9:00AM-5:00PM
    Pay Rate
    DOE
    Area of City
    47907
  • Overview

    Assist with processing over 400 student applications and the acceptance of 150 undergraduate students for the 2018 SURF program.

    Responsibilities

     

    • Process mail, answer phones, schedule meetings
    • Assist students: walk-ins, emails, phone calls
    • Upload documents to the web-application system
    • Handle confidential data in an appropriate manner at all times
    • Maintain filing system for student documents
    • Assist students with acceptance paperwork
    • Prepare correspondences
    • Process expense forms and other university forms
    • Prepare student documents for pay processing
    • Prepare and maintain Excel spreadsheets; accuracy required
    • Book and coordinate travel for up to 30 external students
    • Assist the external students with paperwork and arrangements
    • Assist with preparations for summer activities: schedule rooms, handouts
    • Other duties as assigned to support the SURF program and the Research Office

    Qualifications

    • Office and customer service experience; enjoys helping people and is interested in working with students
    • Excellent Microsoft office skills (Outlook, Word, Excel)
    • Experience navigating travel websites, performing on-line searches
    • Accurate, detail oriented, and organized
    • Self-motivated and takes responsibility for own work; can manage interruptions
    • Excellent oral and written communication skills required
    • Work independently and in a team environment
    • Ability and desire to learn new skills and software

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