Alpha Rae

Administrative Secretary (2105)

US-OH-Columbus
2 weeks ago
ID
2017-2494
# of Openings
1
Category
Administrative/Clerical
Length of Assignment
Thru 1/31/17
Working Hours
Monday - Friday 7:00AM-4:00PM
Pay Rate
DOE
Area of City
43222

Responsibilities

(THESE DUTIES ARE ILLUSTRATIVE ONLY. INCUMBENTS MAY PERFORM SOME OR ALL OF THESE DUTIES OR OTHER JOB-RELATED DUTIES AS ASSIGNED.)

 

  • Performs complex secretarial duties; transcribes dictation;types variety of complex & confidential materials; maintains administrator¬ís appointment schedule; makes travel arrangements; establishes & maintains record keeping system.
  • Researches & analyzes materials, information & programs; prepares reports & provides information to aid administrator in decision making & to assist with development of new procedures & programs; serves as liaison between administrator & other agencies, general public & staff; transmits decisions & directives & provides information; represents administrator at meetings & conferences.
  • Manages business functions of administrator's office; maintains fiscal records & prepares reports; purchases supplies & equipment & processes bills for payment.
  • Works on special assignments & projects as directed; performs clerical tasks (e.g., receives, opens, logs, distributes incoming mail; answers phone & screen calls; greets & directs visitors; photocopies; faxes; prepares materials for mailing).
  • Prepares routine forms. 

Qualifications

  • 10 courses in secretarial science or its equivalent or 1 year experience; 300 hours training in public relations or 3 months experience (or equivalent work experience);
  • Typing skills of 60 words per minute
  • Knowledge of English, grammar & composition; administrative practices & procedures*; office practices & procedures; government structure & process; public relations; budgeting; agency regulations, policies & procedures*.
  • Skill to operate dictation/transcription equipment; typewriter &/or word processing equipment.
  • Ability to deal with problems, involving several variables in somewhat unfamiliar context; apply principles to solve practical, everyday problems; write routine business letters & records; gather, collate & classify information about data, people, or things; move fingers easily to perform manual functions repeatedly; assess questions & provide appropriate information or referral.

(*) Developed after employment 

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