Serves as professional assistant to the attorneys and program staff.
Serves as the initial point of contact for individuals contacting the office
Receives and responds to inquiries from attorneys, legislators or citizens by telephone or email
Receives and distributes incoming mail including letters and legal documents to staff attorneys and prepares outgoing correspondence.
Maintains a variety of legal files, updates topical and case files as new material is collected, ensures that information is kept organized and that all necessary case documentation is contained therein.
Schedules dates for hearings or meetings as directed.
Maintains office logs as assigned.
Prepares legal documents and performs other paralegal duties, under the direction of staff counsel
Receives and responds to requests for subpoenas and other pre-hearing documents by directing the preparation and processing of requested documents.
Gathers and prepares documents relative to administrative rulemaking.
Prepares reports of section/division activity;
Performs various other administrative tasks for the office.
Associates degree in paralegal studies or related experience preferred.
Legal secretary certificate preferred.
Proficient in Microsoft Office programs and legal and administrative databases like Westlaw and Sharepoint.
Working knowledge of legal concepts and terminology.
Working knowledge of the agency’s programs and current issues.
Working knowledge of and ability to utilize computer capabilities for research, and data management.
Ability to communicate effectively in writing and orally.
Attention to detail.
Understanding of legal documents received by the office.